The American court system is quite daunting and complicated. Consequently, the assistance previous available is no longer accessible resulting from budgetary issues. Therefore, strategic planning goals and management skills are essential to providing an efficient and smooth operating judicial system. Moreover, public education, access to the legal system, access to public court documents, effective management, and retention of court records are essential to successful court management. Furthermore, court managements resorted to consolidation and restructuring options to improve the operation of the courts. Below are some of the strategic plans, improvements, process, and responsibilities necessary in managing an effective and successful court.
Purposes, responsibilities, and essential management improvements for a successful court
• The purposes and responsibilities of courts are to resolve disputes between governments, entities, corporations, businesses, partnerships, and individuals. • Courts are also responsible for resolving regulatory, jurisdiction, environmental, and constitutional issues through the unbiased and objective application and interpretation of the law. • Ideally, it is the responsibility of the courts to weed out the facts as it applies to the law to acquit the innocent and convict the guilty. • The importance of court strategic planning is significant in the successful management of an efficient functioning court.
• Effective identification and implementation of strategic plans will help to improve equal access to every citizen for effective participation in the judicial system. Accessibility improvements will require the provision of interpreters to linguistically challenged, economically challenged, and physical disabled citizens. • Implementation of community outreach programs to improve citizen awareness of the judicial system, court procedures, and the various roles of court participants and staffs for effective citizen participation. • Improve jury responses to jury duty summons through active promotion and enhancement of jury system to achieve jury responses. • Increase the use of technology to facilitate faster processing of cases, improve document management, document preservation by reducing paper documents, and maintain compliance with statutory document retention regulations.
• Increase electronic access and viewing of public court records, implement electronic filing of civil and criminal cases, and protect confidential data. Furthermore, the implementation of a restraining order database will improve efficiency and accuracy in identifying violations. Additionally, electronic dispensing of information in various key languages will assist in educating non-English speakers’ awareness of the American judicial system. • Improve case management system to identify cases filed under multiple overlapping jurisdictions to avoid conflicting court order, duplicative services, ineffective use of judicial resources, and easy identification of duplicative jurisdictional cases for consolidation. • Ensure the continuing education programs for judges, court personnel, and staffs to enhance and improve professional development, recognition, and sensitivity to non-English speakers.
Court consolidation and restructuring affecting future court processes and responsibilities
• The current economic constraints in the past years resulting in courts cutting staff, reducing salaries, limiting operation hours, and elimination of services, which created significant erosion to the judicial system. • Courts nationwide experimented on reengineering, consolidation, restructuring, and streamlining to improve operational efficiencies. • The resulting effects of court consolidation and restructuring differ from court to court and significant flexibility is necessary to implement changes. • Court consolidation and restructuring increased the size and volume of staffs, workloads, and case files. • The increased of case files required staff cross training, redistribution of work, and a centralized location for case files.
• Court restructuring and consolidation required the various levels of court management and staffs to emphasize teamwork to accomplish an efficient and functioning court. • The increased in pro se defendants necessitates additional time required to help defendants navigate within the judicial system, which will continue to create further challenges for the courts. • However, court management efforts aimed to centralize select functions, increased video conference use, improve court-processing efficiency, implement structural changes, and increase use of technology to improve access efficiency as a method of minimizing staffs. The primary projection goal is to create a virtual 24-hour courthouse with interactive websites.
• Additionally, the distribution of equal workload throughout the court system will help balance work among the personnel and increase flexibility in management of court operations. • The increase electronic transactions, filing, and document retrieval will significantly reduce the number of customer service staffs for redistribution to pertinent areas within the court to relieve workload.