Every person in the general society has their own unique characteristics and personality making them different and apart for the general normative nature of the society. In this aspect, there are significant differences in terms of idealism, personality, characteristics and others in each individual thus, creating certain barriers and hindrances in the unification of their respective organization. For the professional and business world, diversity is a common issue and is often viewed to be a critical one as the often posts detrimental effects on organizational matter and the effectiveness of their operation.
However, through employing an effective management system that relates to the interpersonal and the individual characteristics of each member, the organization can triumphantly overcome the issues of diversity in their group. For the effective application of this approach, important mediums must be used and one of these tools is the professional communication aspect. The professional communication phase manifests to be an important medium for effective unification and of the ideas, concepts and efforts inside an organization formed through diversity in its individual members.
Through implementing an effective professional communication approach by the facilitator, manager, and each of the members, the organization can achieve an effective association approach towards the realization of their missions and purpose. This professional communication approach encompass the different dimensions in the organization structure such as the channeling of informations and concepts between each of the members, in expressing and addressing the common issues and problems in the group, and the development of the interpersonal connection between each of the individual members.
Indeed, having an effective communication approach or strategy becomes an important element in the organizational structure as this aid the progressive development of the group and the effectiveness of their operations. Because of the critical importance of the professional communication approach, each member particularly the management sector must acknowledge and realize the significant elements towards the realization of this strategy.
Particularly when communicating with a diverse audience or organization, one must critically realize the important factor needed for the effectiveness of the approach mainly the communication of the concept that must be expressed or related. Included in this aspect are the different elements that are necessary for the development of an effective professional communication approach such as considering the nature and diversity of the target audience, the use of verbal and nonverbal communication, approach to take in communicating the message, and the relevant persuasive characteristic in the communication phase.
Through employing these significant elements, one can achieve an effective communication approach towards his or her audience promoting further the relevance of the message and its value towards the organization. In the professional communication phase, it is important to consider the characteristics and nature of the audience particularly the issue of diversity among the population. Often, a manager must relate a message that is applicable to the different fields and aspects in the organization with their own respective concerns.
Thus, it is important to consider in making an effective business report the formality, the universality, and comprehensiveness of the approach wherein it includes different concerns and field. In this element, technical terminologies and concepts that are limited to a single group should be avoided, as the approach must be transparent to the entire organization. Every individual with his or her unique characteristics, nature and concerns must be able to relate to the message or report thus, achieving organizational effectiveness.
Another element that must be considered is the value of verbal and non-verbal communication approach in aiding the transmission of the message inside each organization speech or report. Basically, the verbal content and nature of each communication approach must be developed critically to promote the effective delivery of the message towards its target audience. The words and structure of the report must be well thought as it carries the message and it holds the persuasive nature of the concept.
In addition, the non-verbal communication element also aids the promotion and transmission of the content of the message. Body languages, hand gestures, eye contact and other non-verbal approaches can aid the persuasive nature, the content delivery, and the comprehension of the message. Through applying the verbal and nonverbal factors in the communication approach, the speaker can effectively channel down the message and concept that he or she wishes to relate towards his or her audience.
In developing the persuasive and logical characteristics of the communication approach, the speaker must critically consider the important elements of the message such as the relevant basis, the cause and effect arguments of the message, and their relevance to the organizational issue. For example, in making the message highly applicable to the organizational matter, the speaker must effective communicate the message through implying its obvious and general effect or value to the organization and its members.
Highlighting the importance of the message in the communication approach such as the speech or the report can promote its convincing nature enabling the audience to realize further its importance. Thus, critically considering and applying this element can contribute to the communication effectiveness of the strategy or approach. In developing an effective professional communication approach, one must critically consider and incorporate the important elements and factors that are relevant to the acceptability, persuasive nature, acceptability, and the comprehensiveness of the message.
As such, the speaker relating the message must consider the nature of the audience primarily the diversity issue, the verbal and nonverbal communication strategies, and the logical and persuasive characteristics of the approach for the message to become effectively communicated and accepted by its target population for it to have effect. With the message being effectively communicated, the organization can implement the necessary reaction and changes as prompted by the related message or concept towards the further development of group and their operation.